HRDC / HRD Corp Training Room Checklist (Malaysia 2025)
An operational checklist for HR, L&D and training managers ensuring training venues meet HRD Corp (formerly HRDF) claim requirements. Use this to brief your venue and avoid claim rejections.
What You'll Need
- Approved HRD Corp programme (TPC code)
- Trainer details and CV (HRD Corp registered)
- Confirmed pax count and dates
- Training methodology (classroom, workshop, hybrid)
- Required equipment list
Step-by-Step Process
- 1
Confirm HRD Corp Eligibility
Verify your training programme is approved under HRD Corp's claimable schemes (SBL-Khas, SBL, HIP). Without an approved TPC code, no venue setup will make the training claimable.
- Check programme is registered under approved scheme
- Confirm trainer is HRD Corp registered (TT scheme)
- Validate claim percentage and ceiling per pax
- 2
Choose the Right Venue Type
HRD Corp accepts hotel training rooms, dedicated training centers, and serviced offices. Avoid restaurants, cafes, or non-commercial spaces — they trigger automatic claim rejection.
- ✅ Hotel function rooms with formal invoicing
- ✅ Dedicated training centres (e.g. ILSAS, GTC)
- ✅ Co-working / serviced office training rooms
- ❌ Cafes, restaurants, residential spaces
- 3
Set Capacity & Layout Correctly
Match room size to pax count using standard MICE benchmarks. Overcrowding triggers L&D quality concerns and audit flags.
- Classroom: 1.8–2.2 sqm per pax
- U-shape: 2.5–3 sqm per pax
- Workshop / clusters: 3–4 sqm per pax
- Allow 1m clear aisle behind seats
- 4
Confirm Required AV & Equipment
Modern HRD Corp training expects digital-ready rooms. Confirm AV inclusions in writing before signing.
- LCD projector + screen (or 65–86″ LED display)
- Wireless microphone (handheld + lavalier)
- Flipchart with markers (1 per 10 pax)
- Stable WiFi (≥10Mbps per device)
- Power sockets at every seat for laptops
- 5
Plan F&B Compliant with Claim
HRD Corp typically allows 2 coffee breaks + 1 lunch. Buffet lunch in the same hotel is preferred — avoid offsite F&B if claiming.
- Morning + afternoon tea break (snacks + drinks)
- Halal-certified buffet lunch
- Bottled water on tables throughout the day
- Dietary requirements collected in advance
- 6
Documentation for HRD Corp Claim
Collect every document on Day 1 — most claim rejections come from missing paperwork, not bad venues.
- Attendance list signed AM & PM (mandatory)
- Original tax invoice with HRD Corp programme number
- Programme agenda with trainer details
- Photos of training in progress (5+ photos)
- Trainer's certificate / CV
- 7
Site Visit Before Booking
Always inspect the training room in person, especially for multi-day programmes. Test AV, sit in every seat type, and verify breakout space if needed.
- Check sightlines from back row to screen
- Test mic feedback and projector brightness
- Confirm aircon zoning (front vs back)
- Locate nearest washrooms and breakout areas
Frequently Asked Questions
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